HR & Recruitment calculator

FTE Calculator - Full-Time Equivalent Staffing

Calculate full-time equivalent staffing from full-time employees, part-time weekly hours, a custom full-time workweek, and an optional annual cost per FTE.

FormulaTotal FTE = full-time employees + (total part-time weekly hours / standard full-time weekly hours)

Formula

Full-time equivalent

This FTE calculator is a workforce-planning estimate. Employment, payroll, benefits and program eligibility rules can use different definitions of full-time work.

Total FTE = full-time employees + (total part-time weekly hours / standard full-time weekly hours)

24 full-time employees plus 360 part-time weekly hours with a 40-hour standard equals 33 FTE.

SourcesThis calculator includes source notes, assumptions, and exclusions so the result is easier to verify before use.

Sources and assumptions

Source notes

This calculator includes source notes, assumptions, and exclusions so the result is easier to verify before use.

Effective year
Current rules
Last verified
2026-09-25

This FTE calculator is a workforce-planning estimate. Employment, payroll, benefits and program eligibility rules can use different definitions of full-time work.

Official and reference sources

Assumptions

  • The selected standard workweek represents one FTE for the organisation.
  • Part-time hours represent a typical weekly workload.
  • Any annual cost estimate uses the user's own currency and cost-per-FTE assumption.

Not included

  • Country-specific employment-law, benefits, payroll tax and ACA eligibility rules.
  • Paid leave, overtime, seasonal adjustments, utilisation and productivity assumptions unless included in the entered hours or cost.
FAQ7 common questions for this calculator.

FAQs

What is one FTE?+

One FTE is the workload equivalent of one person working your chosen standard full-time workweek. It is a staffing measure, not always a headcount.

Can I use a 35-hour or 37.5-hour week?+

Yes. Enter the weekly hours your organisation treats as full time.

Does this determine statutory eligibility?+

No. Programs and jurisdictions can use their own definitions and measurement periods. Confirm the relevant official rule.

How does the FTE Calculator calculate the result?+

For the FTE Calculator, it uses the Full-time equivalent: Total FTE = full-time employees + (total part-time weekly hours / standard full-time weekly hours). 24 full-time employees plus 360 part-time weekly hours with a 40-hour standard equals 33 FTE.

What information do I need to use the FTE Calculator?+

For the FTE Calculator, enter full-time employees, part-time weekly hours, a custom full-time workweek, and an optional annual cost per FTE. Keep the units consistent with the calculator fields and compare your setup with the worked example on the page.

How accurate is the FTE Calculator?+

FTE Calculator is accurate for the values and assumptions entered on this page. It uses the Full-time equivalent. Recheck the inputs before relying on the estimate.

What should I check before using the FTE Calculator result?+

For the FTE Calculator, check that the units, inputs, and assumptions match your situation. Change one input at a time to understand which values have the largest effect on the result.

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HR & Recruitment guide

How to use the FTE Calculator

Calculate full-time equivalent staffing from full-time employees, part-time weekly hours, a custom full-time workweek, and an optional annual cost per FTE. The page also explains the full-time equivalent and shows a practical example: 24 full-time employees plus 360 part-time weekly hours with a 40-hour standard equals 33 FTE.

  1. 1

    Set the workweek

    Choose the hours that represent one full-time employee, including fractional schedules such as 37.5 hours.

  2. 2

    Combine staffing hours

    Count full-time people once and enter the combined weekly hours of everyone else. Do not include full-time hours twice.

  3. 3

    Review capacity

    Compare equivalent staffing capacity; enter annual cost per FTE only for an optional budget estimate.